Are you an experienced legal professional specializing in real estate transactions, contract drafting, and closing coordination? A top-tier law firm is seeking a dedicated and detail-oriented paralegal for the Real Estate Transaction Paralegal Job in Jacksonville. This role requires expertise in managing residential and commercial property transactions, reviewing title documents, preparing closing statements, and ensuring compliance with Florida real estate laws. As a Real Estate Transaction Paralegal, you will collaborate with attorneys, lenders, title companies, and clients to facilitate seamless property closings and contract negotiations. If you have a passion for real estate law, document review, and transaction management, this Real Estate Transaction Paralegal Job in Jacksonville offers an excellent career advancement opportunity.
About This Role
The Real Estate Transaction Paralegal Job in Jacksonville provides an exciting opportunity to work in a fast-paced legal environment, supporting attorneys in real estate closings, contract reviews, and title clearance matters. You will be responsible for preparing closing documents, coordinating escrow payments, researching title history, and ensuring compliance with regulatory requirements.
This position requires strong analytical skills, attention to detail, and the ability to manage multiple real estate transactions simultaneously. Whether you’re working on residential purchases, commercial leases, property transfers, or refinancing transactions, this role offers valuable hands-on experience in real estate law. If you are a proactive and detail-oriented legal professional with a strong background in property law, this Real Estate Transaction Paralegal Job in Jacksonville is a perfect fit for you.
Key Responsibilities for the Real Estate Transaction Paralegal Job in Jacksonville
As a Real Estate Transaction Paralegal in Jacksonville, you will play a critical role in assisting attorneys with property transactions, title searches, contract drafting, and closing coordination. Your expertise in real estate law, regulatory compliance, and transaction management will ensure that all real estate transactions are handled efficiently and accurately. Below are the key responsibilities for this role:
Real Estate Transaction Coordination
- Assist attorneys in residential and commercial real estate closings, ensuring all documents are properly prepared and executed.
- Coordinate with buyers, sellers, lenders, title companies, and escrow officers to facilitate seamless real estate transactions.
- Manage transaction timelines, escrow deposits, and closing deadlines to prevent any delays in property transfers.
- Ensure all real estate documents are filed with the appropriate county offices and regulatory agencies.
Title Search and Examination
- Conduct title searches and examine public records to verify ownership history, liens, and encumbrances.
- Work with title companies and underwriters to resolve title defects, boundary disputes, and chain of title issues.
- Review and analyze title commitments, deeds, survey reports, and property abstracts to confirm legal compliance.
- Assist in preparing title policies and endorsements for real estate transactions.
Contract Drafting and Review
- Draft and review purchase agreements, lease agreements, real estate contracts, and mortgage documents.
- Ensure all real estate contracts comply with Florida property laws, land use regulations, and zoning requirements.
- Prepare and review letters of intent, lease amendments, and financing agreements for real estate transactions.
- Work closely with attorneys to ensure all contractual obligations and contingencies are met before closing.
Closing Preparation and Documentation
- Prepare closing statements, settlement statements, escrow instructions, and closing disclosures in compliance with TRID and RESPA.
- Ensure all closing documents, including deeds, mortgages, and title affidavits, are properly executed and recorded.
- Track closing timelines and ensure all conditions are satisfied before property transfers occur.
- Assist in disbursing escrow funds, handling prorated taxes, and verifying mortgage payoff balances.
Escrow and Financial Transaction Management
- Monitor escrow deposits, wire transfers, and closing costs to ensure proper fund distribution.
- Assist attorneys in preparing HUD-1 settlement statements and ALTA closing disclosures.
- Verify the accuracy of financial transactions related to real estate purchases, leases, and refinances.
- Work with financial institutions and lenders to resolve any funding discrepancies before closing.
Legal Compliance and Due Diligence
- Conduct legal research on Florida real estate laws, fair housing regulations, and property ownership statutes.
- Ensure compliance with state, federal, and municipal real estate regulations, including zoning and land use laws.
- Assist attorneys in environmental due diligence, lease compliance, and property tax assessments.
- Stay updated on industry changes related to mortgage lending, foreclosure procedures, and fair housing laws.
Client and Third-Party Communication
- Act as the primary point of contact between clients, real estate agents, mortgage lenders, and attorneys.
- Assist in explaining transaction terms, contract obligations, and closing procedures to clients.
- Coordinate with surveyors, appraisers, and municipal offices to obtain property records and compliance reports.
- Address client inquiries related to property title issues, financing, and contract terms.
Lease and Property Management Support
- Assist attorneys in drafting and reviewing lease agreements for commercial and residential properties.
- Track lease renewal dates, tenant obligations, and rental agreements for property management clients.
- Ensure compliance with landlord-tenant laws, eviction procedures, and property lease regulations.
- Conduct research on HOA rules, land use restrictions, and zoning laws affecting rental properties.
Litigation Support for Real Estate Disputes
- Assist attorneys in real estate litigation cases, including quiet title actions and property disputes.
- Gather and organize evidence, title history, and financial records for legal proceedings.
- Draft and file legal pleadings, motions, and case exhibits related to real estate litigation.
- Work with real estate litigation attorneys to resolve title claims, contract disputes, and property fraud cases.
Post-Closing Document Management and Filing
- Ensure all closing documents are properly recorded with county clerks and real estate registries.
- Maintain organized records of title reports, closing documents, and escrow agreements.
- Assist attorneys in handling post-closing compliance matters, including mortgage releases and property deed transfers.
- Track and file any outstanding legal documentation, including warranty deeds, tax documents, and settlement agreements.
Confidentiality and Ethical Compliance
- Maintain strict confidentiality of client information, property transactions, and legal contracts.
- Ensure compliance with Florida Bar ethics rules and real estate transaction industry standards.
- Uphold professional integrity when handling high-value property transactions and legal negotiations.
- Monitor adherence to escrow handling regulations, financial disclosure laws, and fair housing compliance.
What The Client is Looking For in You
The Real Estate Transaction Paralegal Job in Jacksonville requires a highly skilled, detail-oriented, and organized legal professional with expertise in real estate law, contract negotiations, title examination, and closing coordination. The ideal candidate should have strong document preparation abilities, knowledge of Florida real estate laws, and experience managing real estate transactions. Below are the key qualifications, skills, and attributes the client is seeking:
Educational Qualifications
- A bachelor’s degree in legal studies, real estate law, or business administration is required.
- A paralegal certification from an accredited institution is highly preferred.
- Additional coursework or certifications in real estate transactions, contract law, or title examination are a plus.
- Strong academic background in property law, land use regulations, and mortgage transactions.
Experience in Real Estate Law and Transactions
- 3-5+ years of experience as a real estate paralegal handling residential and commercial property transactions.
- Experience in title searches, closing coordination, and contract review for real estate deals.
- Strong background in managing purchase agreements, lease agreements, and mortgage documentation.
- Familiarity with lender requirements, escrow management, and compliance with Florida real estate regulations.
Expertise in Title Examination and Closing Support
- Ability to conduct in-depth title searches to verify property ownership, liens, and encumbrances.
- Experience working with title companies, escrow agents, and mortgage lenders to clear title defects.
- Proficiency in preparing title commitments, title insurance policies, and title affidavits.
- Knowledge of county property records, municipal zoning laws, and land survey reports.
Legal Document Drafting and Contract Review
- Strong ability to draft real estate contracts, purchase agreements, lease amendments, and closing disclosures.
- Experience ensuring contracts comply with Florida real estate laws and fair housing regulations.
- High attention to detail when reviewing deeds, settlement statements, and financing agreements.
- Proficiency in drafting letters of intent, estoppel certificates, and property transfer documents.
Lease and Property Management Knowledge
- Familiarity with residential and commercial lease agreements, rental property contracts, and subleases.
- Experience tracking lease expiration dates, security deposits, and rental payment obligations.
- Ability to assist attorneys in lease negotiations and landlord-tenant dispute resolutions.
- Strong understanding of Florida landlord-tenant laws, eviction procedures, and rent control policies.
Escrow and Financial Transaction Coordination
- Experience handling escrow transactions, wire transfers, and mortgage payoffs.
- Ability to verify closing costs, tax prorations, and lender disbursements for real estate closings.
- Strong knowledge of HUD-1 settlement statements, ALTA closing disclosures, and escrow reconciliation.
- Proficiency in tracking real estate transactions, financial obligations, and legal disclosures.
Legal Compliance and Due Diligence
- Ability to conduct legal research on Florida real estate laws, land use restrictions, and title disputes.
- Ensure compliance with state and federal real estate regulations, including RESPA, TRID, and fair housing laws.
- Assist attorneys in property tax assessments, zoning approvals, and regulatory filings.
- Stay updated on industry changes related to real estate financing, foreclosure laws, and closing procedures.
Client and Third-Party Communication
- Strong written and verbal communication skills for drafting legal correspondence and explaining contract terms to clients.
- Ability to interact professionally with buyers, sellers, real estate agents, mortgage lenders, and attorneys.
- High level of professionalism when working with title companies, government agencies, and corporate clients.
- Experience scheduling and coordinating real estate closings, compliance meetings, and contract negotiations.
Time Management and Ability to Work Under Pressure
- Ability to prioritize multiple real estate transactions, manage deadlines, and handle high-volume property closings.
- Strong organizational skills to track contract deadlines, escrow payments, and compliance obligations.
- Problem-solving ability to identify and resolve real estate transaction issues, contract disputes, and regulatory concerns.
- Capacity to work efficiently in a fast-paced real estate law firm while maintaining accuracy and compliance.
Commitment to Confidentiality and Ethical Standards
- Strong understanding of legal ethics, confidentiality agreements, and fair housing regulations.
- Commitment to handling sensitive client data, financial records, and real estate contracts with discretion.
- Ability to adhere to fair housing laws, mortgage lending regulations, and Florida real estate compliance standards.
- Ensure that all real estate transactions comply with state property laws, escrow management policies, and lending guidelines.
Collaboration with Legal and Real Estate Professionals
- Ability to work closely with real estate attorneys, title agents, mortgage brokers, and property investors.
- Strong background in coordinating real estate closings, contract negotiations, and property transfers.
- Ability to develop professional relationships with real estate developers, investment firms, and legal teams.
FAQs About the Role
Q: What qualifications are required for this position?
A: A bachelor’s degree in legal studies, real estate law, or business administration is required. A paralegal certification and coursework in real estate transactions, contract law, or title examination are highly preferred.
Q: Is prior experience in real estate transactions necessary?
A: Yes, at least 3-5 years of experience in real estate closings, title research, and contract drafting is required.
Q: What are the primary responsibilities of this role?
A: The role includes drafting real estate contracts, conducting title searches, managing escrow accounts, coordinating closings, and ensuring legal compliance.
Q: Does this role involve direct client interaction?
A: Yes, you will regularly communicate with buyers, sellers, real estate agents, mortgage lenders, title companies, and attorneys to facilitate real estate transactions.
Q: Is this a full-time position?
A: Yes, this is a full-time role based in Jacksonville, offering stability and long-term career growth in real estate law.
Q: Will I be responsible for legal document preparation?
A: Yes, you will draft and review purchase agreements, mortgage documents, lease contracts, and settlement statements.
Q: What real estate case management software will I be using?
A: You will work with case management platforms such as SoftPro, Qualia, or Landtech, along with Westlaw and LexisNexis for legal research.
Q: What types of real estate transactions will I be handling?
A: You will assist attorneys in residential and commercial real estate transactions, mortgage lending agreements, and title research.
Q: How does this role differ from other paralegal positions?
A: Unlike general legal roles, this position specializes in real estate law, property transfers, and transaction management, making it a high-demand legal career.
Q: Are there opportunities for career advancement?
A: Yes! Many Real Estate Transaction Paralegals move into Senior Paralegal, Title Examiner, or Real Estate Compliance roles.
How to Apply for This Real Estate Transaction Paralegal Job in Jacksonville
If you are a skilled real estate transaction paralegal with experience in title research, contract drafting, escrow coordination, and closing procedures, we encourage you to apply for the Real Estate Transaction Paralegal Job in Jacksonville. This position offers an exciting opportunity to work with top real estate attorneys, assist in high-value property transactions, and advance your career in real estate law.
To apply, please submit your resume and a cover letter detailing your experience in real estate law, transaction management, and title examination.
This is an exceptional career opportunity to join a leading real estate law firm and gain hands-on experience in transaction management, contract law, and title research. Apply today to take the next step in your legal career as a Real Estate Transaction Paralegal in Jacksonville!
For more information or to explore similar opportunities, visit our Real Estate Paralegal Jobs in Jacksonville page.
Tags: Real Estate Paralegal Jacksonville | Real Estate Transaction Paralegal | Real Estate Law Careers | Title Examination Jobs | Real Estate Closing Paralegal
