Are you an experienced real estate paralegal with a strong background in closing procedures, title research, and escrow coordination? A top-tier law firm is seeking a dedicated legal professional for the Real Estate Closing Paralegal Role in Sarasota. This position requires expertise in managing real estate transactions, preparing closing documents, conducting title examinations, and ensuring compliance with Florida property laws. As a Real Estate Closing Paralegal, you will work directly with attorneys, title companies, lenders, and clients to facilitate seamless property closings. If you have exceptional organizational skills, attention to detail, and experience handling complex real estate transactions, this Real Estate Closing Paralegal Role in Sarasota is an excellent opportunity for career advancement in the real estate legal field.
About This Role
The Real Estate Closing Paralegal Role in Sarasota is ideal for a detail-oriented, highly organized, and proactive legal professional who thrives in real estate transaction management. In this role, you will be responsible for preparing closing statements, reviewing contracts, clearing title issues, and coordinating escrow payments. You will collaborate closely with attorneys, real estate brokers, mortgage lenders, and title examiners to ensure a smooth and legally compliant closing process.
This role offers the opportunity to work on residential and commercial property transactions, gaining valuable exposure to title law, mortgage lending, and property acquisition procedures. If you are a real estate paralegal seeking a fast-paced, rewarding, and high-impact legal career, this Real Estate Closing Paralegal Role in Sarasota is the perfect fit for you.
Key Responsibilities for the Real Estate Closing Paralegal Role in Sarasota
As a Real Estate Closing Paralegal in Sarasota, you will play a crucial role in facilitating smooth and legally compliant property transactions. Your expertise in real estate closings, title research, contract review, and escrow coordination will ensure that all real estate transactions proceed efficiently. This role requires a high level of precision, organization, and knowledge of Florida real estate laws. Below are the key responsibilities for this position:
Real Estate Closing Management
- Prepare and manage closing checklists, transaction schedules, and escrow instructions.
- Coordinate the entire real estate closing process, ensuring all legal, financial, and regulatory requirements are met.
- Work directly with attorneys, title companies, mortgage lenders, and real estate agents to complete transactions.
- Ensure all necessary closing documents, including loan payoffs, title policies, and contracts, are properly executed.
Title Search and Examination
- Conduct title searches to verify ownership, liens, encumbrances, and easements on properties.
- Work with title examiners, underwriters, and surveyors to resolve any title defects or boundary disputes.
- Assist attorneys in preparing title insurance commitments and reviewing title policies for real estate transactions.
- Verify that title reports, land surveys, and property records comply with Florida real estate laws.
Legal Document Preparation and Contract Review
- Draft, review, and finalize purchase agreements, closing statements, title affidavits, and escrow instructions.
- Ensure all real estate contracts comply with state and federal property laws, lender guidelines, and fair housing regulations.
- Assist attorneys in negotiating lease agreements, financing terms, and seller disclosures.
- Manage the execution and filing of deeds, mortgage releases, and property transfer documents.
Escrow and Financial Transactions
- Track and coordinate escrow deposits, disbursement of closing funds, and mortgage payoffs.
- Verify all financial obligations, including closing costs, lender fees, and tax payments, are accurately documented.
- Prepare and review HUD-1 settlement statements, ALTA closing disclosures, and lender closing instructions.
- Ensure proper handling of wire transfers, loan payments, and escrow fund reconciliation.
Compliance with Real Estate Regulations
- Conduct due diligence on Florida property laws, land use regulations, and closing procedures.
- Ensure compliance with RESPA, TRID, fair housing laws, and mortgage lending regulations.
- Assist attorneys in resolving any contractual disputes, property tax assessments, or regulatory concerns.
- Maintain records of legal filings, property disclosures, and zoning compliance documents.
Client and Third-Party Communication
- Act as a liaison between clients, attorneys, real estate brokers, lenders, and title officers.
- Provide guidance to clients regarding closing timelines, financial responsibilities, and title documentation.
- Assist in scheduling closing meetings, notarizing legal documents, and coordinating final walk-throughs.
- Address client inquiries regarding title searches, escrow funds, and real estate transaction processes.
Lease and Property Management Assistance
- Assist in drafting and reviewing lease agreements, amendments, and tenant contracts.
- Track and manage lease expiration dates, rental payments, and lease compliance requirements.
- Conduct research on HOA regulations, zoning laws, and property tax obligations for rental properties.
- Ensure landlord-tenant agreements comply with Florida rental laws and fair housing standards.
Post-Closing Document Management and Filing
- Ensure all closing documents are properly recorded with county clerk offices and real estate registries.
- Maintain and update transaction records, title reports, and escrow agreements.
- Assist attorneys with post-closing compliance matters, including deed recordation and tax documentation.
- Track and resolve any outstanding title, escrow, or lender-related issues.
Litigation Support for Real Estate Disputes
- Assist attorneys in real estate litigation cases, including title disputes and contract breaches.
- Gather and organize property records, transaction histories, and legal documents for court proceedings.
- Draft legal pleadings, motions, and responses related to real estate disputes and mortgage fraud cases.
- Support attorneys in quiet title actions, foreclosure defense, and landlord-tenant conflicts.
Utilization of Technology and Case Management Software
- Work with real estate case management software such as SoftPro, Qualia, or Landtech to track transaction progress.
- Utilize Westlaw, LexisNexis, and other legal research platforms for real estate law compliance.
- Maintain secure digital files for closing documentation, title records, and escrow agreements.
- Track billable hours, transaction expenses, and compliance deadlines using legal billing software.
Ethical Standards and Confidentiality
- Maintain strict confidentiality of client financial records, property transactions, and legal contracts.
- Ensure compliance with Florida Bar ethics rules and professional legal standards.
- Handle sensitive closing documents, escrow funds, and wire transfer instructions with integrity.
- Adhere to industry standards in escrow management, financial disclosures, and mortgage compliance.
What The Client is Looking For in You
The Real Estate Closing Paralegal Role in Sarasota requires a highly skilled, detail-oriented, and organized legal professional with extensive experience in real estate closings, title research, escrow coordination, and contract management. The ideal candidate must have a strong understanding of Florida real estate law, mortgage financing, and compliance regulations. Below are the key qualifications, skills, and attributes the client is seeking:
Educational Qualifications
- A bachelor’s degree in legal studies, business administration, or real estate law is required.
- A paralegal certification from an accredited institution is highly preferred.
- Additional coursework or certifications in real estate transactions, title examination, escrow management, or mortgage lending will be advantageous.
- A solid academic background in property law, financial compliance, and contract negotiations.
Experience in Real Estate Law and Closings
- 3-5+ years of experience as a real estate paralegal handling residential and commercial property closings.
- Extensive knowledge of real estate contracts, lease agreements, purchase agreements, and financing documents.
- Strong experience in title research, resolving title defects, and preparing title insurance commitments.
- Familiarity with real estate closings, escrow account management, and wire transfer coordination.
Expertise in Title Examination and Property Research
- Ability to conduct in-depth title searches, examine property records, and identify title defects.
- Experience working with title companies, underwriters, and surveyors to clear liens, encumbrances, and boundary disputes.
- Strong knowledge of title insurance policies, easements, mineral rights, and property tax records.
- Experience assisting attorneys in quiet title actions, foreclosure defense, and real estate dispute resolution.
Legal Document Drafting and Contract Review
- Proficiency in drafting, reviewing, and finalizing real estate purchase agreements, closing statements, and title affidavits.
- Ability to ensure all real estate contracts comply with Florida real estate laws, lender requirements, and escrow policies.
- Experience preparing and reviewing deeds, mortgage documents, lease contracts, and financial disclosures.
- Strong attention to detail in ensuring contractual accuracy, compliance with legal terms, and adherence to closing deadlines.
Escrow and Financial Transaction Coordination
- Expertise in managing escrow accounts, tracking funds, and ensuring financial reconciliation during closings.
- Experience preparing HUD-1 settlement statements, ALTA closing disclosures, and lender closing instructions.
- Ability to verify and process mortgage payoffs, title transfer fees, tax prorations, and lender disbursements.
- Knowledge of Florida escrow management regulations, mortgage compliance, and fair lending practices.
Real Estate Litigation and Dispute Support
- Experience assisting attorneys in real estate litigation cases, including breach of contract, title fraud, and landlord-tenant disputes.
- Ability to gather and analyze real estate transaction histories, title reports, and financial records for court proceedings.
- Proficiency in drafting legal pleadings, complaints, and responses related to real estate disputes.
- Knowledge of foreclosure laws, boundary disputes, and adverse possession claims in Florida.
Lease and Property Management Assistance
- Strong ability to review, track, and manage residential and commercial lease agreements.
- Experience handling lease amendments, subleases, and rental contract compliance issues.
- Familiarity with Florida landlord-tenant laws, fair housing regulations, and rent control policies.
- Ability to assist attorneys in lease negotiations, rental property disputes, and property management contracts.
Legal Compliance and Due Diligence
- Ensure compliance with state and federal real estate regulations, including RESPA, TRID, and fair housing laws.
- Conduct due diligence research on zoning restrictions, land use laws, and environmental compliance issues.
- Assist attorneys in resolving property tax disputes, regulatory filings, and municipal code compliance matters.
- Stay up to date with Florida real estate transaction laws, fair lending policies, and mortgage industry changes.
Client and Third-Party Communication
- Strong verbal and written communication skills to explain legal documents, transaction details, and closing procedures to clients.
- Ability to interact professionally with real estate agents, lenders, attorneys, title officers, and corporate clients.
- Serve as the primary point of contact for buyers, sellers, mortgage brokers, and escrow officers.
- Assist clients in understanding their legal obligations, financial responsibilities, and title clearance procedures.
Technology and Case Management Software Proficiency
- Proficiency in real estate case management software, such as SoftPro, Qualia, or Landtech.
- Experience with Westlaw, LexisNexis, and other legal research tools for real estate law compliance.
- Strong command of Microsoft Office (Word, Excel, Outlook) for transaction tracking and document preparation.
- Ability to manage and store legal records, closing documentation, and title reports securely in digital platforms.
Time Management and Ability to Work Under Pressure
- Ability to prioritize multiple real estate closings, manage transaction deadlines, and handle high-volume cases efficiently.
- Strong organizational skills to track property transactions, escrow deadlines, and closing schedules.
- Problem-solving ability to identify and resolve title defects, contract discrepancies, and financial closing issues.
- Capacity to work effectively in a fast-paced real estate law firm, handling complex property transactions with precision.
Commitment to Confidentiality and Ethical Standards
- Strong understanding of legal ethics, client confidentiality, and financial disclosure regulations.
- Commitment to handling high-value real estate transactions, title documentation, and escrow funds with discretion.
- Ability to adhere to Florida real estate transaction laws, title insurance regulations, and fair housing standards.
- Ensure all property transactions comply with state legal requirements, lender escrow policies, and financial integrity standards.
Collaboration with Legal and Real Estate Professionals
- Ability to work closely with real estate attorneys, title agents, mortgage lenders, and property developers.
- Strong background in coordinating real estate closings, reviewing financing terms, and resolving title issues.
- Ability to build professional relationships with clients, legal teams, and industry stakeholders.
Passion for Real Estate Law and Transaction Management
- A genuine passion for helping clients navigate real estate closings, property transactions, and legal compliance.
- Commitment to staying informed about market trends, mortgage lending policies, and fair housing regulations.
- Enthusiasm for working in a high-impact real estate legal environment, ensuring smooth and efficient closings.
FAQs About the Role
Q: What qualifications are required for this position?
A: A bachelor’s degree in legal studies, real estate law, or business administration is required. A paralegal certification is highly preferred.
Q: How many years of experience are needed?
A: The ideal candidate should have 3-5+ years of experience in real estate transactions, title research, and escrow management.
Q: What are the main responsibilities of this role?
A: This role includes managing closings, preparing legal documents, conducting title searches, coordinating escrow payments, and ensuring compliance with Florida real estate laws.
Q: Does this position involve direct client communication?
A: Yes, you will regularly interact with buyers, sellers, real estate agents, lenders, attorneys, and title companies to ensure a seamless closing process.
Q: Is this a full-time position?
A: Yes, this is a full-time role based in Sarasota, offering long-term career growth and stability in real estate law.
Q: Will I be responsible for drafting legal documents?
A: Yes, you will be responsible for drafting and reviewing purchase agreements, closing statements, lease contracts, and title affidavits.
Q: What case management software will I be using?
A: You will utilize real estate legal software such as SoftPro, Qualia, or Landtech, along with Westlaw or LexisNexis for legal research.
Q: What types of real estate transactions will I be handling?
A: You will be involved in residential and commercial real estate closings, mortgage refinancing, title transfers, and escrow coordination.
Q: What sets this position apart from other paralegal jobs?
A: This role is highly specialized in real estate law and provides direct experience in property closings, contract negotiations, and financial compliance.
Q: Are there opportunities for career growth?
A: Yes! Many Real Estate Closing Paralegals advance into Senior Paralegal, Title Examiner, Escrow Officer, or Compliance Manager roles.
How to Apply for This Real Estate Closing Paralegal Role in Sarasota
If you are an experienced real estate closing paralegal with a strong background in title research, escrow coordination, and closing document preparation, we encourage you to apply for the Real Estate Closing Paralegal Role in Sarasota. This is a fantastic opportunity to work with top real estate attorneys, facilitate high-value closings, and advance your career in real estate law.
To apply, please submit your resume and a cover letter detailing your experience in real estate law, closing management, and title research.
This is an exceptional career opportunity to join a highly respected real estate law firm and gain hands-on experience in transaction management, legal compliance, and property closings. Apply today to take the next step in your legal career as a Real Estate Closing Paralegal in Sarasota!
For more information or to explore similar opportunities, visit our Real Estate Paralegal Jobs in Sarasota page.
Tags: Real Estate Closing Paralegal | Real Estate Paralegal Jobs | Title and Escrow Paralegal | Sarasota Paralegal Jobs | Florida Real Estate Law Careers
